How to Set Up Reordering Levels and Notifications in Luminous

Properly managing stock levels is critical for ensuring smooth operations. Follow this guide to set up reordering levels, low stock alerts, and email notifications in Luminous.

Step 1: Define Stock Thresholds for Each SKU

1. Navigate to the SKU settings within Luminous.
2. Set the following fields for each SKU:
   • Reorder Level:
     • Example: Set this to 250 to trigger reordering when stock falls to this level.
   • Low Stock Alert Quantity:
     • Set this slightly above the reorder level (e.g., 300) to allow time for creating purchase orders.
   • Minimum Stock:
     
     • Many users leave this at 0, but you can set it to another value (e.g., 10) to flag critical stock shortages.

Step 2: Update Thresholds in Bulk (Optional)

• Use the Master SKU Import feature for bulk updates:
  1. During the initial product import, include these fields.
  2. Alternatively, update thresholds in bulk later via the import tool.

Step 3: Configure Email Notifications

1. Access Notification Settings:
   • Click your name in the bottom-left corner of Luminous.
   • Select System Settings.
2. Set Notification Preferences:
   • Go to the Notifications tab.
   • Configure the following alerts:
     • Low Quantity Products Notification:
       • Select staff members to receive notifications when inventory falls below the low stock threshold.
       • Optionally, include custom text like, “Stock is running low. Consider placing a PO.”
     • Out of Stock Notifications:
       
       • Assign staff to receive warnings when inventory hits the minimum stock level.

By following these steps, you’ll have an efficient reordering system in place, ensuring you’re alerted before critical stock shortages occur.