How to Create Manual Adjustment Entries in Luminous

Manual adjustment entries are essential for quickly correcting inventory levels when discrepancies occur, such as miscounts, spoilage, or returns. This guide walks you through creating and managing inventory adjustments in Luminous.

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Step 1. Access the Adjustment Entries Page

1. Navigate to the Inventory tab.
2. Select Adjustment Entries to view all historical adjustments and their associated remarks.

Step 2. Start a New Adjustment Entry

1. Click New Inventory Adjustment Entry in the top-right corner.
2. Decide how you want to search for the items that need adjustment:
   • By SKU: Use specific product identifiers.
   • By Keyword: Search for product names.
   • By Location: Select items stored in a specific area.
   • By Sales Order: Useful for returns or adjustments tied to specific sales orders.

Step 3. Search and Select Items

1. In this example, search by Location (e.g., "A1").
2. Review the inventory stored in the selected location.
3. Select the items that require adjustment:
   • For example, choose "White T-Shirt" and "Fish Oil."

Step 4. Adjust Inventory Quantities

1. Update the inventory levels as needed:
   • Deduct 5 units from the "White T-Shirt."
   • Add 2 units to "Fish Oil."
   • Click Add to Adjustment Entries to confirm the changes.

Step 5. Add Remarks

1. Provide a reason for the adjustment in the Remarks field:
   • Examples:
     • "Spoilage in storage."
     • "Miscount during cycle count."
     • "Employee accidentally removed items."
2. Including remarks is a best practice to track the reason for inventory changes.

Step 6. Post the Adjustment Entry

1. Click Post Adjustment Entries to finalize the changes.
2. Luminous will update the inventory levels and log the adjustment for future reference.

Viewing Historical Adjustments

• The Adjustment Entries Page displays a record of all past adjustments along with their remarks.
• Use this log to audit inventory changes and maintain accountability.

Key Takeaways

• Adjustment entries are for one-off inventory changes: quick additions or deductions when counts are off.
• Search by SKU, keyword, location or sales order. Location search is handy during cycle counts; sales order search is handy for returns.
• You can adjust several items in one entry, adding to some and deducting from others.
• Always add a remark explaining why. It turns the adjustment history into an audit trail.
• Nothing changes until you click Post Adjustment Entries.

When to Use an Adjustment Entry

• Cycle counts: your physical count of a bin or location doesn't match Luminous.
• Returns: a customer sends product back and it needs to go back into stock against the original sales order.
• Spoilage or damage: product expires, breaks or can't be sold.
• Shrinkage: items are lost, taken by mistake or can't be found.
• Miscounts: a past count or receipt was entered incorrectly.

Best Practices for Remarks

A good remark answers "what happened?" in a few words, so anyone reviewing the history later understands the change without asking around. Be specific, for example "Cycle count A1: 5 white t-shirts missing" instead of just "adjustment." Consistent remarks also make it easier to spot patterns, such as repeated spoilage on one product or recurring shortages in one location, so you can fix the root cause instead of adjusting the same items again.

Common Questions

How do I log a customer return? Start a new adjustment entry, search by the sales order, and add the returned units back into inventory with a remark noting the return.

Can I see who adjusted inventory and why? The Adjustment Entries page shows all historical adjustments with their remarks, which is why including a clear reason matters.

Do adjustments affect my inventory costs? See How Receiving and Inventory Adjustments Affect Cost Layers in Luminous.

By following these steps, you can quickly and accurately manage inventory discrepancies in Luminous, ensuring accurate stock levels and streamlined operations.